Microsoft Word is a ‘must have’ for most businesses. It has a wealth of functionalities that can assist you in increasing productivity.
Microsoft Word is among the oldest and extensively used office applications globally, enabling millions of individuals to carry out their responsibilities more effectively.
Whether you’re a beginner or expert, you can use the program to generate a variety of documents including letters, resumes, posters, marketing newsletters, labels, plans, employee reports, and seminar materials. The best aspect is that they can be printed and distributed in seconds.
It’s easy to understand how Word is used by the so many organizations. Many people, however, have yet to realize the capabilities of this technology. It has a slew of functions that might enable you to be more efficient, but few people are aware of them.
This post will present 11 tips for making the most of Microsoft Word to increase workplace efficiency.
The Eleven Recommendations
TIP #1 – Change to an virtual working area
One of Microsoft Word’s best benefits is that it does not require installation on your mobile phone, iPad, or laptop. By connecting to the office.com website with your Microsoft account, you can access Word Online, the digital version of this program.
This is particularly useful for people who don’t have a lot of storage capacity on their device, as Word may be rather huge. It takes up around 1.2GB of storage space on a Macs and 2.10GB on a Windows PC and provides the same functionality while eating up very little space on your smartphone.
TIP #2 – Work together effectively
Word makes it easier to work on many documents at once. Simply save the document to your OneDrive account, use the Share feature, and share it with your co-workers. Individuals who get the link can then edit the document using Microsoft Office Online or the desktop software.
TIP #3 – Work with dictate
During the day, businesspeople write a lot, including replying to answering emails and giving presentations which can lead to both physical and emotional exhaustion. Using speech-to-text such as Dictate makes things more straightforward.
This Microsoft Garage add-in for Word, PowerPoint, and Outlook translates what you say into text with powerful strong voice identification technology. As a result, after all of that typing, your fingers can actually relax.
TIP #4 – Implement editorial control
The Track Changes tool in Word allows you to keep track of all the changes made to your document and found on the Review tab. Selecting it will enable you to view all changes made by other people.
Most of all, you can choose to accept or reject your workers’ recommendations, so you don’t have to perform all of the work yourself.
TIP #5 – Apply linked notes
When you lack the inspiration to create your articles, meeting deadlines isn’t much fun. The most straightforward approach to avoid this issue is to keep your thoughts in OneNote. This tool allows individuals to create quotations and points to create your articles.
Take advantage of Linked Notes to enhance your own personal experience with this software.
OneNote may be moved to the edge of the screen using Linked Notes. Work on Word articles while also making notes using OneNote. You’ll be able to stay motivated and productive in this way.
TIP #6 – For research, use smart lookup
While working on a document, you can conduct online research using Word’s Smart Lookup tool. As a consequence, you don’t have to enter your search on a different page or browser.
To perform this search, select a word or words, then right-click it and choose Smart Lookup from the list that appears. Word would then conduct a Bing search and display the results in the upper right corner of your screen.
TIP #7 – Protecting your vision with convenient zooming
The most significant barrier to efficient work is the eye strain produced as a result of having to sit very near to your computer screen. Use the zoom tool to address this problem.
To find the appropriate setting, look for the slider in the lower-right corner of your document, or click the Windows and buttons on your keyboard. Use the setting that seems most natural to you to help prevent eye strain.
TIP #8 – Use icons into your document
Your material must be clear and readable. Because your images and headings receive the greatest attention, you should offer them creative value.
Word’s Icons will assist you in accomplishing this. It’s a quick and easy approach to focus the reader’s attention on what’s important without clogging up your text with unnecessary information. You may use it to help enhance your documents’ clarity, which means users won’t have to search for specific terms or phrases.
TIP #9 – Make sure your files are formatted
The Styles options include pre-programmed text formatting alternatives to make it easier to personalize your papers. You may also add your own or regularly used styles.
Your preferences will be saved and you can use them whenever you want without having to manually format your documents every time.
TIP #10 – Image research and usage
You are not required to launch a webpage to find the right image for your documents when you use Word.
Set the cursor in the spot where you want to enter an image, go to the Insert tab, and select Online photos. Choose an appropriate image to include in your project, and it will instantly become more aesthetically attractive.
TIP #11 – Edit your PDFs
You may believe that in order to edit Pdf documents, you must first install PDF editing software. However, this cannot be further than the truth.
Word has an easy-to-use PDF editing capability that allows you to your documents can be amended easily. This saves you time and keeps potentially harmful programs from being installed.
However, before you begin, keep in mind that you will be able to change your PDF file to a Word-friendly format.
Use Microsoft Word To Keep Track Of Your Responsibilities
If you choose to, you can increase communication and cooperation in your organization, Microsoft Word is a must-have. It enables you and your staff to produce papers to ease contact with critical clients simply.
However, use the preceding tools to expedite document production when using Word. You will be able to perform better and be more productive as a result.
However, there are other strategies to boost efficiency using Microsoft Word. Please get in touch with us if you want to learn more. We can talk about it with no obligation.